All orders that are supplied by a customer through digital means is called an EDI order. These are therefore orders that aren't manually entered in the screen Transportbookings. These orders come from 'outside' the company and first appear in the screen EDI transport bookings. Normally you would want to validate and check these, before they are planned.
Exmaples of EDI orders are orders which are filled in in Transpas Online by your customer. Or orders which are sent in an Excel or XML file by the customer. Or orders which are supplied in an EDI format.
For every type of file a special importdefinition must be made in accordance with the customer. This definition is linked to a so called EDI provider. Here important settings are made, necessary for the processing of an EDI order. En how the file is being imported.
Sometimes the file is important manually by an action the user has to make. Or Transpas can fetch attachment to e-mails from a mailbox. Or the file is downloaded from an FTP-server.
In alle cases the importdefinition translates the file to a readable format and import it into the screen EDI transportorders. It is possible to automatically notify one or more users when new EDI orders are ready.
In this screen orders can be valided and optionally new information can be added. This is a manual process, often done by 1 or 2 employees that are responsible for the orderimport. The validating concerns the matches of the units or addresses that the customer supplies with units or addresses that are present within Transpas. A number of functions is possible to customize this process.
There are roughly two possibilities: The order is accepted or rejected. In both cases a message (e-mail) can be sent to the customer, in the case of a rejection a reason can be added to this message.
When the order has been accepted, the settings determine how the order is made in Transportbookings. It could well be that 1 EDI booking with 30 orders is imported, but that this booking is imported as 5 transportbookings with 6 orders each, for instance if you want to group all orders with the same loadingdate in one transportbooking.
For automatically filling in weight, loading meter, volume, pallet places, containers or colli, see Conversions in the article Amount and tariffamount.
When an order is changed, it is possible to read a new file which updates the already imported order. What is updated, can be set per import.
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