Normally extra costs are invoiced together with the booking or the shipments. It is possible to invoice extra costs separately.
Indicate whether extra costs are to be invoiced separate, can be done in 2 ways:
Main files -> Transport -> Extra cost kinds
Find the extra cost kind that has to be invoiced separately. In the tab sheet Invoicing you will find the column Separate invoice. Set this to yes.
You may want to check Extra costs before these are allowed to be invoiced.
When extra costs are not allowed to be invoiced before Invoiceready is set to yes, you can indicatie this in the screen Extra cost kinds:
You will see a blue ball with an exclamation mark in the column Invoice ready to indicate that further action is needed before this costline can be invoiced:
The costs above can only be invoiced when Invoice ready is set to yes. This is a manual action. When setting this to yes the symbol disappears.
When extra costs (like for instance waiting hours) should be requested from the customer, two field are available in Shipment surcharges to record these.
A shipment can be removed from an invoice when the extra costlines are on a different invoice. The shipment can then be changed, but the invoiced cost lines are locked.
When the extra cost lines would be changed / removed because the shipment is changed, this only happend when the invoice status of the invoice with the extra costlines is Mutation. When the extra costs have been processed or booked, these will not be changed.
An invoiced shipment can be changed / recalculated when the invoice status is Mutation.
When an extra cost line is made after a changing the shipment, this automatically is added to the invoice, unless this extra costkind is invoiced separately. In that case this line stays unlocked and it can be invoiced later.
Before an invoice is printed / emailed, this is recalculated so all changes to the shipment are accounted for.