¶ Introduction
A book year is a period of twelve months in which a company measures its financial perfomance. The bookyear can coincide with the calender year (January - December) but it can start on another date.
In Transpas bookyears, periodes and weeks have to be generated so that revenue can be booked in the right period. A new bookyear usually is made just before the previous bookyear ends. It is also possible to create bookyears for multiple years at once.
When there is no bookyear for a year, you can't enter orders in Transpas for that year.
On of the following error messages will appear:
Field "Book year" must have a valueField "Period" must have a valueField "Week" must have a value
¶ Creating a new bookyear
- Open the screen Financial bookyears:
- Main files -> Financial -> Financial bookyears
- F11 -> Financial bookyears
- Create a line for the new year.
Fill in the type (monthly or 4-weeks) and which is the first weekday. Normally this is the same day for every bookyear.
When this year has 53 weeks, set the column 53 years to Yes.
- The periods and weeks can be generated automatically with the two buttons in the top of the screen (see image).
The left button generates the periods, the right button the weeks.
¶ Periode date
In the period you can set a date from, date till and a period date.
The period date is used in the equalization method.
¶ Check
Check if the beginning of the periods and weeks are in line with the end of the previous year.
When there is a gap, orders can be put in the wrong period / week.
In the example below 1-1-2024 is red, meaning the last month of 2023 doesn't end on 31-12-2023. Adjust the dates manually so no dates are missing or overlap each other.