Booking codes are templates for invoice lines that can be used for sales and purchase invoices, and for trip invoice lines.
Examples of booking codes:
- FRR – Freight revenue
- ULA – Unloading activity
- TOL – Toll costs
- WAD – Driver waiting hours
- NIC – Night surcharge
Booking codes are often linked to general ledger accounts or cost centers in external financial systems such as Exact, AFAS, or Twinfield.
Navigate to the Booking Codes screen via:
F11 -> Booking Codes
or
Main files -> Financial -> Booking Codes
- Booking code: Enter the booking code you want to use here.
- Description: Enter a clear description here.
- The remaining fields will be filled in automatically when you complete the fields under the Details tab.
- Purchase: Enter "Yes" or check the box if the booking code applies to the purchase.
- Purchase ledgeraccount: Enter the ledger account to which the code refers here.
- Purchase cost carrier: Enter a cost unit for this code here.
- Purchase cost center: Enter a cost center for this code here.
- Purchase VAT code: Enter the VAT code for this code here.
- Purchase currency: Enter the currency here.
- Purchase unit price: Enter the unit price that applies here.
- Purchase unit: Enter the unit that applies to the unit price here.
- Purchase product: Enter a product to which the code applies here.
- Creditor: Enter a creditor to which the code applies here.
- Purchase resource: Enter a resource (vehicle, employee, etc.) to which the code applies here.
- Purchase commission group: Set a commission group here, if applicable.
- Use fuel group from creditor: Enter or check Yes if applicable.
- Purchase fuelsurcharge group: Enter the creditor's fuelsurcharge group here if the previous line is set to Yes.
- Use maut group from creditor: Enter Yes or check if applicable.
- Purchase mautsurcharge group: Enter the creditor's mautsurcharge group here if the previous line is set to Yes.
Sales: The same applies here as for the purchase fields, with the creditor being replaced by the debtor.
- Relation: Enter the relation for which you want to set purchase tariffs here.
- Company: Enter the company of the relation for which you want to set the purchase tariffs here. Enter * if this applies to all companies.
- Date from: Enter the date on which the purchase tariffs should take effect here.
- Date till: Enter the date until which the purchase tariffs should apply here.
- Currency: Enter the currency in which the price is expressed here.
- Unit: Enter a unit or * if this applies to all units.
- Amount from: Enter the amount from which the tariff applies here.
- Amount till: Enter the amount up to which the tariff applies here (if this is not the same as the from in the following line).
- Price: Enter the tariff price here.
- Is fixed price: Enter Yes if this is a fixed price.
- Minimum: Enter a minimum price here if applicable.
- Maximum: Enter a maximum price here if applicable.
The same applies here as for purchase tariffs.
- Purchase library: Select the applicable tariff library here.
- Purchase tariff object kind: Select a tariff object kind from the library here.
- Purchase tariff object: Select a tariff object here.
- Purchase tariff object description: Select a tariff object description here.
Sales: The same rules apply to sales as to purchase.