¶ Toll surcharges
As of 1 July 2026, the Dutch truck toll system will apply to freight traffic on designated roads in the Netherlands. To make it easy and predictable to pass these costs on to customers, Transpas provides functionality that automatically calculates toll surcharges based on the number of toll kilometres per country.
A key principle of this functionality is that the calculation is not dependent on the actual execution of the transport. The final surcharge is therefore not affected by the route that was driven or the vehicle that was used. This ensures that the applicable surcharge remains predictable in advance.
¶ Availability
This functionality is available in Transpas Enterprise from the 5 June 2026 update onwards. If an environment was last updated before this date, an update must first be performed.
You can send an update request to our helpdesk.
Request an update
The following screens have been added as part of this enhancement:
- Toll surcharge groups
- Toll surcharge rulesets
These screens are automatically authorized for user groups that already have access to the Surcharges screen.
¶ Preparation
The calculated toll surcharge is created as an additional cost line. Per company and per country, it can be configured which additional cost type should be used. This makes it possible, for example, to post toll surcharges for different countries to separate general ledger accounts.
An additional tab is available in the Company screen for this purpose.
General tab > Country Settings tab
¶ Toll Kilometres per Country
The surcharge is calculated per country and is based on the registered toll distance for that country. If no toll kilometres are available for a country, no toll surcharge will be created for that country.
For the Dutch truck toll system, it is required that PTV Developer is activated as the routing provider. xServer does not return Dutch toll kilometres. This setting can be found in the Company screen > General tab > Route Calculation section.
The registered distances per country can be viewed via:
Transport Order screen > General tab → Distances per Country tab
Distances per country are automatically generated during route calculation. No separate setting is required.
¶ Toll Surcharge Groups
The surcharge rates are defined within a toll surcharge group.
Within a toll surcharge group, scales can be created for different units or unit kinds. The unit on which the surcharge is ultimately based depends on the Tariff selection setting.
Available options are:
- First Match
- Cheapest
- Most Expensive
For example, a ton/km rate scale can be created, as well as a pallet-based rate scale. For a shipment containing both weight and pallets, the system determines which option is the cheapest or most expensive.
¶ Price Type
The Price Type field determines the type of pricing used. Available options are:
| Price Type | Calculation |
|---|---|
| Quantity/km Price | Quantity = toll kilometres × quantity of the selected unit |
| Quantity Price | Quantity = quantity of the selected unit |
| Kilometer Price | Quantity = number of toll kilometres |
| Fixed Price | Quantity is always 1 |
The Unit field next to the price type can be optionally used to define the unit that will ultimately be displayed on the extra cost line.
Example: Ton/km Price
Example: Pallet Price per Distance Range
Example: Loading Metres/km
¶ Assignment of a Toll Surcharge Group
A toll surcharge group can be assigned to a company or customer in combination with a country and an effective date. As usual, settings defined for a customer (per country) take precedence over settings defined at the company level.
¶ Company-wide Assignment
Company screen > Transport tab > Toll surcharges tab
¶ Customer-specific assignment
Financial Relations screen > Transport tab > Toll Surcharges tab
In the example below, a toll surcharge ruleset has been configured for the Dutch toll. In addition, the Danish toll charges has been explicitly disabled from 1 January 2025.
¶ Toll Surcharge Rule
When a fixed assignment of a toll surcharge group does not provide sufficient flexibility, a toll surcharge ruleset can be used.
Within a toll surcharge ruleset, toll surcharge groups can be assigned automatically based on various conditions.
¶ Result
After calculation, additional cost lines are automatically created for countries for which toll kilometres have been registered. The description of the cost line displays both the quantity used and the number of toll kilometres on which the calculation is based.
¶ Alternative methods
If this approach does not fit the desired business process, Transpas also provides other options for passing on toll costs:
- Toll surcharge groups based on a percentage of the freight charge.
- Toll unit prices within a rate group.
- Surcharge rules based on a percentage of the freight charge.
- Processing through regular rate adjustments.
These options can also be used for the Dutch truck toll system. For more information about the alternative methods, see our wiki article Maut Surcharge Groups.